Which action is not an appropriate way to handle a memo according to the procedures?

Which action is not an appropriate way to handle a memo according to the procedures?

• A. Access memos via Altitudes
• B. Email the memo to a friend
• C. Confirm receipt via the link
• D. Report to supervisor

Answer: (B)

Handling official memos requires keeping information secure, accessible only to authorized people, and ensuring there’s a traceable record of who has seen it. Accessing memos through the designated system, Altitudes, aligns with that need because it provides the current version, proper access controls, and an audit trail. Confirming receipt via the link then creates accountability by showing the memo was opened and acknowledged, which helps ensure the message is actually received and acted upon. Reporting to a supervisor supports proper oversight and escalation if the memo requires action or clarification. emailing the memo to a friend undermines these protections: it bypasses formal distribution channels, risks exposing sensitive information to unauthorized individuals, and eliminates reliable tracking of who has seen and acted on the memo.

Handling official memos requires keeping information secure, accessible only to authorized people, and ensuring there’s a traceable record of who has seen it. Accessing memos through the designated system, Altitudes, aligns with that need because it provides the current version, proper access controls, and an audit trail. Confirming receipt via the link then creates accountability by showing the memo was opened and acknowledged, which helps ensure the message is actually received and acted upon. Reporting to a supervisor supports proper oversight and escalation if the memo requires action or clarification.

emailing the memo to a friend undermines these protections: it bypasses formal distribution channels, risks exposing sensitive information to unauthorized individuals, and eliminates reliable tracking of who has seen and acted on the memo.